USJ's Weather Procedure
The University’s communication plan for cancellations and closings, as well as the policies that apply in these circumstances, are contained in this memo. It is important that you review the information and that you are aware of the multiple communications channels that will be used to broadcast information to you about the status of day, evening and online classes. Please note: Evening classes are defined as any class that begins at 4:00 p.m. or after.
HOW TO LEARN IF THE UNIVERSITY IS CLOSED OR IF OPENING IS DELAYED
· The USJ Alert System is one of the primary ways we will communicate with you about the status of day, evening and online classes. If you are not registered to receive a USJ alert, please visit: www.usj.edu/emergency-alert-system to register. Once registered, you will receive emergency text messages via your cell phone or e-mail address that you identified in your account setup.
Special note to students: Some parents have expressed interest in signing up for the USJ Alert system. Parents may do so by visiting www.usj.edu/emergency-alert-system to register.
· The University’s institutional Facebook page is another opportunity to communicate with you. Information about the status of day, evening, and online classes will be posted to: www.usj.edu/facebook
· The University website, www.usj.edu, will contain information about the status of day, evening, and online classes. Please check the site for weather and emergency information.
· The University’s main line, 860.232.4571, will be updated with information about the status of day, evening and online classes. A message of “The University is closed,” “The University will open at ___ a.m.” or “The University will close at ___ p.m.” will pertain to all faculty, students and staff other than those deemed “essential” (Public Safety, Facilities), and as deemed by respective supervisors for weather-related incidents.
· Please do not call Public Safety or other departments on campus for this information. We will make every effort to update the University main line and website about any change in operational status as soon as possible. For example, overnight storm decisions will be posted by 6:00 a.m.
The University of Saint Joseph also notifies local radio and television stations of its decisions to cancel or close. Since the media outlets take information based on their own automated menu of options, sometimes their announcements may seem unclear or in conflict with another announcement you have seen or heard. Again, call 860.232.4571 or visit www.usj.edu for official information.
Please be advised that the University, the Gengras Center, and the School for Young Children make announcements independent of each other. Employees of the University should not make plans according to decisions of the laboratory schools and vice versa.
The School of Pharmacy will follow the direction of the main campus. Should the School of Pharmacy status differ from the main campus, the School of Pharmacy emergency messages will be distinctive and will be issued via the USJ Alert System, the website, and Facebook.
The off-campus Master’s in Education sites (K-12) follow the direction of the school system where the class is located. Students participating in online classes should follow the postings on the University website, www.usj.edu.
· “The University is Closed” means that students, faculty, and staff (other than those deemed “essential staff” for weather-related incidents) should not report.
· “The University Will Open at ___ a.m.” Late opening messages pertain to all students, faculty and non-essential staff. When arriving at the University, plan for activities and classes to happen at the regularly scheduled times. Activities and classes that would have happened prior to opening are cancelled that day. The Carol Autorino Center staff will notify ticket holders about its events when a decision has been made.
· “The University Will Close at ___ p.m.” Early closing messages pertain to all students, faculty and non-essential staff. Classes and all other campus activities are cancelled. The Carol Autorino Center staff will notify ticket holders about its events when a decision has been made.
HOW TO LEARN IF THE UNIVERSITY IS CLOSING EARLY
If an early closing is determined in the middle of a work day, this information will be broadcast via campus-wide e-mail, USJ Alert, Facebook, and the website. The main phone line will be updated accordingly.
All employees in the following departments are considered “essential staff” by the University: Public Safety and Facilities. Designated employees in other departments may also be considered “essential staff;” employees designated “essential staff” will be notified of this designation by appropriate department management.
Any non-exempt (hourly) employees who are required to work while the University is closed will receive their regular scheduled hours pay, plus pay for the hours worked. Exempt (salaried) employees who are required to work during this period may receive compensatory time as agreed upon with their supervisor. This compensatory time, however, must be used prior to the end of the fiscal year on June 30, 2015.
IMPACT ON COMPENSATION
When operations are officially closed due to emergency conditions, the time off from scheduled work will be paid. Salaried exempt staff will be paid their standard base pay, and hourly non-exempt staff will be paid for the regular, non-overtime hours they were scheduled to work but were unable to work due to the official closing. In order to be paid under this policy, an employee must arrive at work at the official delayed opening time and/or work until the official early closing time. If they do not do so, they will only be paid for the actual hours worked, with other time being taken as vacation time, or unpaid if the employee is not eligible for paid vacation time.
If an employee is on paid leave on a day when the University is closed or has a delayed opening or early closing, that employee will be charged for a full leave day.
If you do not feel safe coming to work given road conditions in your area or otherwise cannot come in on a
day when the University is open, you should notify your supervisor as soon as possible, but not later than the beginning of the work day. In these situations, employees are required to take accrued personal or vacation hours for an absence of a full day. If you will arrive late when the University opens normally at 8:30 a.m., or feel you must leave early when the University remains open, exempt staff may make up hours they miss, or apply accrued personal or vacation time. Non-exempt staff members are required to take a vacation or personal day (if available) or to have their pay reduced by the hours not worked (if no vacation or personal time is available.) Employees who are not eligible for vacation will be unpaid if they are unable to work as scheduled due to weather conditions. Sick days are not to be used for this purpose. Should you have additional questions related to this, please contact Human Resources for more information.
The safety of all members of the USJ Community is always the first priority as we make these decisions. We also understand that it is vital to our students and their families that we keep regular operations running as smoothly and consistently as possible. Thank you for all that you contribute to the University of Saint Joseph; good health and safe driving in the months ahead!
Contact: Laura Sheehan, associate vice president of Marketing, Media, and Communications at email@example.com.
Please remember to submit 2015 events to the USJ online calendar at http://www.usj.edu/resources/calendar/.
If you have any questions about the calendar contact Kathie Kentfield, web site coordinator, firstname.lastname@example.org.
Spring 2015 Mass Schedule
Our regular Sunday 6:00 p.m. Masses will begin on Sunday, January 25. That’s right—starting Sunday, January 25, we will celebrate Mass in the Connor Chapel of Our Lady every Sunday at 6:00 p.m. After Mass, all are welcome to enjoy a free meal, play a game, and make new friends.
(Due to University holidays/closings, we will NOT have a 6: 00 p.m. Sunday Mass on March 15 & 22, or on April 5).
Contact: Kate Stratton, director of USJ Campus Ministry, at email@example.com
USJ Community Meditation Group
USJ staff and faculty are starting a meditation group open to all community members. The group will meet every Friday at 12:00 p.m. in Lynch 218.
For more information, contact Agnes Curry, professor of philosophy at firstname.lastname@example.org or Nancy Billias, chair/department of philosophy, at email@example.com.
Taxability of Graduate Employee Tuition Waivers
Graduate Employee Tuition Waivers are taxable to the extent they exceed $5,250 a year. If you receive more than $5,250 in Graduate Employee Tuition Waivers for terms that fall in calendar 2015 (Spring, Summer and Fall 2015), USJ is required to withhold income taxes on the taxable portion. Because of the way the timing works, the withholding requirement may not become effective until the fall and then may be substantial.
To learn about the option USJ offers to have this withholding spread out over the year, see the document “Graduate Tuition Waiver Tax Recording Request,” which is available on MyUSJ at Human Resources and Payroll / Documents and Forms / Tuition Waiver Forms. If you have any questions contact Les Meyer, assistant controller at firstname.lastname@example.org or 860.231.5414) or Diana Chudy, accounting specialist at email@example.com or 860.231.5550.
Contact: Les Meyer, assistant controller, firstname.lastname@example.org, 860-231-5414
Therapy Dogs will be coming to McGovern Hall Lounge every Wednesday from12:00 p.m. - 1:00 p.m. throughout the spring semester.
Come pet, give a belly rub, or just hang out with a certified therapy dog!
Contact: Meredith L. Yuhas, Ph.D., LPC, NCC, ACS, director, Counseling and Wellness Center, at 860.231.5366 or email@example.com
Weekly Zentangle® Practice
5:00 - 6:00 p.m. McGovern 2nd Floor Conference Room
All are welcome!
Tangle Tuesdays are the best way to maintain your meditative tangle practice, just like weekly yoga. You will receive an attendance card and for every 10 classes you will earn a special Zentangle gift. Promotions are running all year long and from year to year. Each week we will have a special theme. You are also welcome to come and tangle on your own.
Prerequisite: You must have attended a Basic Zentangle class.
Please bring your basics kit (pen and pencil) and other supplies every week. All other materials for that week will be provided to the first 12 attendees. Various tangles will be taught each week.
For more information contact: CZT Meredith Yuhas, at firstname.lastname@example.org or 860.231.5366
There is also a separate Saturday Retreat on Saturday, February, 21, 2015. *This is an off campus retreat that requires preregistration to attend*
20 Square One
27 Ben Kwok Design
3 RAZ - Random Act of Zentangle
10 Black Tiles
17 Tan Zendala with Color
21 Sat. Tangle Retreat Trip
(10am-3pm*** see below)
24 Tote Bag
3 Small Illuminated Letter
10 Mardi Gras Masks
17 BREAK – No meeting
24 Organic Zandala
31 Tangle Speak
7 Wood Box
14 Black Zendala
21 ACT Swap
The Workshop Dance Fitness Class
The Workshop Dance Fitness Class starts on Wednesday, January 21. Please note, this class will now be held from 5:00 p.m. - 6:00 p.m. in the O’Connell Athletic Center Dance Studio. Free to all students and staff with fitness center card (contact Debbie Fiske at email@example.com or visit the center).
The Workshop™ is an original dance fitness program fusing Hip Hop, Ragga, R&B and Pop styles with Cardio, Body Conditioning and Toning. Created by Maurice (Reese) Clark, a dance fitness instructor and choreographer, the program is aimed at providing an intense dance, cardio and body conditioning workout for total body wellness while allowing participants to explore various artistic and authentic dance styles. The program is for all-levels, teens and adults. Dance experience not required. Come try it out.
For more info on the class, email firstname.lastname@example.org.